Sapience Meetings is the part of Sapience that captures, transcribes, and summarizes your work meetings — Zoom calls, Teams calls, Google Meet calls, and even meetings that happened before you started using Sapience — and turns each one into a searchable note your agents can read and reason about.

Every meeting becomes a note in your Sapience workspace with:

Once a meeting is in Sapience, it's no different from anything else you've put there. Ask your agent "what did we decide about the Q3 budget last week?" and it can find the answer.

Sapience is at its best when it has rich context about your work life. Notes, files, and projects are great — but meetings are the single richest source of context most knowledge workers have, and almost all of it is locked inside recordings nobody ever watches again.

Product Design Goals

As we have built Sapience over the years, we have always had two goals in mind:

Outcome

Several things happen when meetings flow into Sapience:

There are four ways to get a meeting into your Sapience workspace. Pick whichever one fits the situation.

Each method ends in the same place: a meeting note in your workspace. Mix and match them.

Click Meetings anywhere it appears (the dashboard tile, Menu → Manage → Meetings, or press Alt+M) and Sapience opens the Meet Now dialog. Paste a Zoom, Teams, or Google Meet link and a Sapience notetaker bot joins the call as a participant. The bot waits in the lobby if your call has one — admit it the same way you'd admit any other guest.

When the meeting ends, you'll get a meeting note in your workspace within a few minutes.

Every Sapience account gets a unique meeting email address. When you forward a calendar invite to it — or invite that address as a guest on a meeting — Sapience reads the conferencing link out of the invite and queues a notetaker for that meeting.

This is the right tool when:

To find your address: open the Meet Now dialog and copy it from the "Forward invites here" section. Save it as a contact in your address book — you'll use it often.

If a meeting already happened — and you have the audio, video, or even a written transcript — you can upload it directly. Sapience will:

This is great for recordings you exported from Zoom or Teams, voice memos from a hallway conversation, an interview you recorded on your phone, or even a transcript someone else produced.

Connect your Google Workspace or Microsoft 365 calendar once, and a Sapience notetaker auto-joins every meeting on your calendar that has a recognized conferencing link (Zoom, Teams, or Google Meet). No per-meeting setup. No forwarded invites. It just works.

To connect: open Meetings → Calendar Integration and authenticate with Google or Microsoft. Sapience asks for read-only access to your calendar — it does not create, modify, or delete events.

Once connected, the Upcoming Meetings list shows every meeting on your calendar with a conferencing link. Each row has an Attend / Skip toggle:

Use Skip for sensitive 1:1s, therapy appointments, doctor visits, or any call you don't want recorded. The toggle is per-meeting; it doesn't affect anything else.

A handful of meetings improvements shipped this month. None require any action on your part.

Previously the underlying mechanism that fires the notetaker for calendar-scheduled meetings wasn't fully wired up — calendar-scheduled bots could miss their meetings. The fix has been applied retroactively to every connected calendar. If you connected your calendar before May 2026, you don't need to disconnect and reconnect; it just works now.

This applies to both Zoom and Microsoft Teams meetings on Google and Microsoft calendars.

After a meeting note is published, a new ## Recordings section is appended automatically with deep links to the captured audio and video files. One click takes you from the meeting note straight to the playable file.

The Upcoming Meetings list now shows an explicit Attend label next to the existing Skip toggle, so it's unambiguous which side means "the bot will join" vs. "the bot will skip this one." Previously the toggle was easy to misread.

The notification email you receive after a meeting now contains the meeting digest inline — action items at the top, then the summary, then a deep link to the full note. Previously the email contained only the link, which meant another click before you could see anything useful.

If you only have time for one piece of follow-up after a meeting, this email gives you everything you need.

Does the bot announce itself? Yes. The notetaker joins as a clearly-named participant. Anyone in the meeting can see it.

Can I delete a meeting after the fact? Yes. The meeting note works the same as any other note — open it, delete it, and the recording links go with it.

What if my meeting doesn't have a conferencing link? The notetaker only joins meetings that have a recognized Zoom, Teams, or Google Meet link in the invite. In-person meetings don't auto-record; for those, use Process an existing recording with audio you captured yourself.

Who can see my meeting notes? Only you, by default. Meeting notes follow the same sharing model as every other note in Sapience — share them with a project, with a teammate, or keep them private.

What about audio quality on bad calls? Transcription quality depends on the audio quality of the call. Echo, very strong accents, and overlapping speech reduce accuracy. If a transcript looks rough, the source audio was rough.